Smileys Ofsted Childcare Registration Details (OCR)


All working parents are able to off-set a percentage of the cost of employing a Nanny against childcare vouchers, which are available from their employer. To do this, they will need to employ a Nanny who is already registered on the Ofsted Childcare Register (OCR), or a nanny who is willing to register. The information below is also relevant to any Nanny who would like to become Ofsted Registered.

How to Apply for Ofsted Registration:

You can apply on-line at Ofsted Registration or by calling 0300 123 1231 for further details. Ofsted will then write to you to acknowledge your application and provide you with information on how to complete the registration form.

Mandatory Criteria

Ofsted have set mandatory criteria for home childcarers wishing to become registered. The applicant must fulfill all of the criteria, this is:

1. The Common Core Skills and Knowledge in Childcare.

This usually applies when a nanny is relatively new to childcare, and has had no formal training. There are various nanny training organisations around the country offering one-day courses.

2. Paediatric First Aid Certificate.

3. An enhanced Disclosure and Barring Service (DBS) check.

4. Public Liability Insurance.

To apply you will need to:

  • Obtain a Paediatric First Aid Qualification For obvious reasons, the appropriate training in first aid is a requirement.
  • Obtain Nanny Insurance (
  • Complete the online Ofsted application form. You will firstly need to register with government gateway and pay the registration fee (which is non-refundable)
  • Complete a DBS check which Smileys can process. You will have 14 days from the issue of your DBS check to apply for the update service. For £13 per year their DBS will automatically be updated

How much does Ofsted Registration cost?

The cost of registering largely depends on which of the requirements the nanny needs to obtain in order fulfill the criteria. Therefore the total cost can vary, so please check the Ofsted and Capita websites above. If the nanny has been requested by a family to become Ofsted registered, the family may be willing to cover all or part of this cost.

Each year an annual fee will also be charged to remain on the register, which is set by Government. The annual fee is £105.

How long does it take to register?

The registration process can take up to 12 weeks to be completed. However it is usually closer to 6 weeks on completion. Your nanny will receive a URN (unique reference number).

Who should be expected to cover the cost?

The nanny in the first instance is responsible as the applicant for paying the fees. However, we would recommend that as the employer gets the tax benefit, that the employer pays all of those costs. The costs include:

Application fee Currently – £105
An enhanced DBS check approx £50 – £60 – Please note, a nanny does not require an additional DBS check if he/she has had one completed in the last 3 years by Ofsted. DBS checks are no longer included in the application fee.
Public Liability Insurance – ranges between £70 – £90
12 hour Paediatric First Aid – approx £120 (unless the nanny already holds a valid certificate in the last 3 years)
Common Core skills training – Between £50 – £150

Both the nanny and the employer must discuss and agree on the paying of the costs, and we would recommend that a clause in the employment contract covers the agreement on costs.